Elements and Performance Criteria
- Evaluate suppliers.
- Access and review relevant merchandise planning documents to determine supply needs and seek any required clarification.
- Develop supplier selection criteria based on organisational supply needs and expectations.
- Access and review supplier evaluation data to assess existing suppliers and determine ability to meet ongoing supply needs.
- Identify and assess potential new suppliers against supplier selection criteria and determine ability to meet supply needs.
- Assess ethical and sustainability performance of suppliers.
- Shortlist preferred suppliers that meet supplier selection criteria and supply needs.
- Conduct supplier negotiations.
- Prepare for supplier negotiations and determine negotiables, non-negotiables and desired outcomes.
- Communicate purchase and supply specifications to suppliers and ensure mutual understanding.
- Negotiate supplier pricing, trading terms and delivery with preferred suppliers and select suppliers based on supply requirements.
- Negotiate and agree on promotional activity with supplier.
- Develop supplier performance indicators and evaluation criteria and gain supplier agreement.
- Ensure consistent and agreed understanding of negotiation outcomes.
- Ensure negotiations are conducted in a professional manner in the relevant cultural context.
- Formalise supplier agreements.
- Draft supplier contracts in line with organisational policies and procedures and legal requirements.
- Seek advice from relevant personnel to confirm the legality and validity of draft contracts.
- Finalise supplier contracts and obtain approval as required.
- Distribute contracts to suppliers and resolve discrepancies or disagreements to ensure satisfaction of all parties.
- Obtain signed copies of supplier contracts and store according to organisational policies and procedures.
- Monitor supplier performance.
- Review supplier performance against performance indicators and confirm contractual obligations are being met.
- Take prompt corrective action in consultation with supplier where potential or actual problems occur.
- Make any required amendments to contracts.
- Evaluate supplier performance against performance indicators and document in supplier performance report.
- Continuously review alternative options for supply to enhance product supply and improve ethics and sustainability in supply chain.